North Central State College

North Central State College

Board of Trustees= Meeting

May 29, 2002

Minutes

1. CALL TO ORDER

The Chairman, Mr. Preston, called the meeting to order at 7:03 p.m.

2. ROLL CALL

The Secretary called the roll.

Present: Dr. Ford (arrived after roll call)

Dr. Kafer

Mr. Kehoe

Mr. Preston

Dr. Ressallat

Mr. Wiseman

Absent: Mrs. Humphrey

3. INTRODUCTION OF GUESTS

Mr. Preston recognized and welcomed the President=s Staff to the meeting.

4. APPROVAL OF MINUTES

The Chairman called for questions or comments regarding the minutes of the April 24, 2002, meeting. Hearing none, the Chairman called for a motion to approve the minutes. Dr. Kafer moved to approve the April 24, 2002, minutes seconded by Mr. Kehoe. The motion carried unanimously.

5. TREASURER=S REPORT

Mr. Miller presented the Treasurer=s Report for the period ending April 30, 2002. Revenues for the month totaled $674, 258. Expenditures for the month totaled $1,269,830 leaving a deficit of $595, 572. Other revenues include the Ashland University Program receipt, Mansfield-Richland Incubator charge backs, and the Small Business Development Center receipt. Capital Debt Service includes the quarterly Follett commissions of $15,000. Expenditures include the Presidential Scholarships for spring quarter of $50,108. Year-to-date revenues are $13,204,832. Year-to-date expenditures are $11,590, 518 leaving an excess of $1,614,314. The Starr Ohio balance as of April 30, 2002, is $2,587,812. Mr. Miller went on to discuss the amended budget items that show material changes from last month=s report. The Other Revenues line items contains Skills Max which had a revenue of $55,270; the Equipment, lease, purchase line item had a decrease of $6,000; the Software line item had a decrease of $11,000; the All Other Expense line item had an increase of $33,253. The difference in amounts are represented by transfers to other departments.

ACTION TAKEN: Dr. Kafer moved approval of the Treasurer=s Report for the month ending April 30, 2002. Dr. Ressallat seconded the motion, and the motion carried unanimously.

6. OLD BUSINESS

Shared Services Agreement - Dr. Abrams informed the Board that we do have a draft copy of an agreement. Bill distributed copies of the agreement to Board members. Dr. Abrams asked that the Board review the document for action at the June meeting. He added that this document takes place of the old agreement. It is a service provider/customer based concept. Dr. Abrams briefly went over the points of the new agreement. He also stated that the new agreement will have appendices to target specific areas such as how to handle bookstore money.

7. NEW BUSINESS

1. Mr. Collins presented the Part-Time Spring Quarter Agreements. He stated that this is an informational item only and requires no action from the Board. The report is a listing of overload assignments, adjunct contracts, and Program Director=s fees.

2. Mr. Collins presented Resolution R-2002-20 - Consideration of Approval to Modify Policy for Tuition Remission for Part-Time Employees. Mr. Collins stated that the Board has passed the Resolution previously. Since that time, a recent situation evolved where adjunct faculty who only teach in the spring did not have an opportunity to use the class before the end of that year. This modification rectifies that issue.

CONSIDERATION OF APPROVAL TO MODIFY

POLICY FOR TUITION REMISSION FOR

PART-TIME EMPLOYEES

R-2002-20

WHEREAS: the College has a policy which allows for tuition remission for part-time employees, and

WHEREAS: the current policy inadvertently places some unrealistic time restrictions on accessing such benefit by certain adjunct faculty.

NOW, THEREFORE, BE IT RESOLVED: by the Board of Trustees of North Central State College that the current policy be modified to reflect the proposed revision (see attached revised policy proposal) to Items #1 & #2 of the ATuition Remission for Part-Time Employees@ policy.

ACTION TAKEN: Mr. Wiseman moved approval of R-2002-20. Dr. Ressallat seconded the motion and the motion carried unanimously.

3. Personnel Report

$ Mr. Miller presented Resolution R-2002-21 - Consideration of Approval of Employment of College Personnel. Mr. Miller informed the Board that the explanation for the resolution can be found on page 23 of the Board packet. He also stated that the positions listed are not new positions they are to fill vacancies.

CONSIDERATION OF APPROVAL OF

EMPLOYMENT OF COLLEGE PERSONNEL

R-2002-21

NEW HIRES

BE IT RESOLVED: by the Board of Trustees of North Central State College that the following classified staff are hereby awarded the prescribed salary at the beginning dates stipulated below:

BEGINNING APRIL 29, 2002

Carla Newman, Student Services Clerk/Student Records Office

SALARY: $1500.00 per month based on 12 months

BEGINNING JUNE 17, 2002

Heather Dill, Child Care Specialist/Child Development Center

SALARY: $1,300.00 per month based on 12 months

BEGINNING APRIL 29, 2002

Rita L. Cochran, Cook (PT) Child Development Center

SALARY: $6.57 per hour (20 hours per week)

ACTION TAKEN: Dr. Kafer moved approval of R-2002-21. Mr. Kehoe seconded the motion, and the motion carried unanimously.

$ Separations Report - Mr. Miller stated that the Separations Report is on page 24 of the Board Packet. The report lists individuals who have left the College since the last Board meeting.

SEPARATIONS REPORT

EFFECTIVE MAY 1, 2002

Carol Secoy, Administrative Associate/Student Success Center

RETIREMENT: Carol served the College for 31 years.

EFFECTIVE APRIL 30, 2002

Lisa Hall, Intake Representative, PT

RESIGNED: Future plans unknown.

EFFECTIVE MAY 1, 2001

Evan Benedict, Custodian

RESIGNED: Accepted another position outside the College.

D. Dr. Abrams presented Resolution R-2002-22 - Consideration of Approval of Name Change for the Engineering Center. The Board requested that this item be tabled until after Executive Session.

E. Dr. Abrams presented Resolution R-2002-23 - Consideration of Approval of Plan to Renovate Additional Space at the Kehoe Center. Dr. Abrams stated that page 27 lists the four primary projects that need to be completed to further utilize the building. He also stated that a final agreement will be brought back to the Board for action. This resolution permits the College sign the letter of intent.

CONSIDERATION OF APPROVAL OF PLAN

TO RENOVATE ADDITIONAL SPACE AT

THE KEHOE CENTER

R-2002-23

WHEREAS: the Board of Trustees of North Central State College is authorized by virtue of Section 3357.09 of the Ohio Revised Code to hold, purchase, and encumber real property as necessary for the conduct of the programs of the College, and

WHEREAS: the Board of Trustees has determined that the purchase and encumbrance of certain property is necessary for the conduct of the programs of the College and is in accordance with its purposes.

NOW, THEREFORE, BE IT RESOLVED: by the Board of Trustees of North Central State College that approval is hereby given to proceed with the planning of the additional space renovation of the Kehoe Center.

BE IT FURTHER RESOLVED: that in order to secure funds for renovation of said property, the President and Vice President for Business Services; namely Ronald E. Abrams and William C. Miller, Jr., or either of them, are authorized to execute a financing commitment from Richland Bank for the completion of the Kehoe Center renovations pending final approval of the North Central State College Board of Trustees.

ACTION TAKEN: Mr. Wiseman moved approval of R-2002-23. Dr. Ressallat seconded the motion, and the motion carried unanimously.

F. Dr. Abrams presented Resolution R-2002-24 - Consideration of Approval to Terminate Agreement with Mansfield-Richland Incubator, Inc. Dr. Abrams informed the Board that the Incubator has had a change in leadership and that this is a mutual agreement between the College and the Incubator. We will no longer be the fiscal agent for them.

CONSIDERATION OF APPROVAL OF

TERMINATION OF AGREEMENT WITH

MANSFIELD-RICHLAND INCUBATOR, INC.

R-2002-24

WHEREAS: since November 1, 2000, North Central State College and the Mansfield-Richland Incubator, Inc. have enjoyed an affiliation whereby the College provides contract management services to the Incubator, and

WHEREAS: under the leadership of a new executive director, the Incubator Board wishes to resume direct management of the Incubator operations, and

WHEREAS: the Incubator Board has notified the College of its wish to terminate the existing Management Services Contract.

NOW, THEREFORE, BE IT RESOLVED: that the Board of Trustees of North Central State College endorses the termination of said agreement.

ACTION TAKEN: Mr. Wiseman moved approval of R-2002-24. Dr. Kafer seconded the motion, and the motion carried unanimously.

G. Nominating Committee Report - Dr. Abrams spoke for Dr. Ford and informed the Board that he and Dr. Ford had breakfast with Dr. Rafeld this morning and he has accepted the nomination. Dr. Kafer stated that she and Edie are still trying to find a candidate to fill Tom Ross=s vacancy.

ACTION TAKEN: Dr. Ford moved approval of Dr. Rafeld=s nomination to the North Central State College Board of Trustees. Mr. Wiseman seconded the motion, and the motion carried unanimously.

H. FY 2003 Budget Proposal - Dr. Abrams presented the proposed FY 2003 Budget to the Board. He stated that the Budget was based on flat enrollment and a resolution will be brought to the next meeting for Board consideration.

VIII. BOARD CHAIRMAN=S REPORT

ACCT Survey - Mr. Preston informed the Board that he has received a survey from the ACCT requesting input from the Board. The Board recommended that Mr. Preston fill out the survey on their behalf. Mr. Preston will complete the survey.

Mr. Preston reminded the Board that the third seminar hosted by the Ohio Association of Community Colleges will be held in Port Clinton on July 25.

IX. PRESIDENT=S REPORT

Kehoe Center Grand Opening - Dr. Abrams informed the Board that Ms. Betty Wells has an album with pictures taken at the event.

Graduation - Dr. Abrams reminded the Board that the Graduation Ceremony will be June 14 at 8:00 p.m. in the Physical Activities Center.

Engineering and Fallerius Renovation - Dr. Abrams stated that the demolition work has been completed at the Engineering building. The design work for Fallerius is being finalized.

Faculty Organization - Dr. Abrams informed the Board that he spent two hours with the faculty discussing the disbandment of the faculty assembly. It was recommended that a third party be brought in to work with the President and a small committee to develop some sort of faculty organization.

X. EXECUTIVE SESSION

Mr. Wiseman made a motion to go into Executive Session to discuss a personnel matter. Mr. Kehoe seconded the motion to adjourn to Executive Session at 9:27 p.m., and a roll call vote on the motion was approved unanimously.

Dr. Ford - Aaye@ Mr. Preston - Aaye@

Mrs. Humphrey - absent Dr. Ressallat - Aaye@

Dr. Kafer - Aaye@ Mr. Wiseman - Aaye@

Mr. Kehoe - Aaye@

Upon a motion made by Mr. Wiseman, seconded by Dr. Kafer at 10:03 p.m. to terminate the Executive Session and to reconvene the regular Board meeting, a roll call vote on said motion was approved unanimously.

Dr. Ford - Aaye@ Mr. Preston - Aaye@

Mrs. Humphrey - absent Dr. Ressallat - Aaye@

Dr. Kafer - Aaye@ Mr. Wiseman - Aaye@

Mr. Kehoe - Aaye@

The regular meeting of the North Central State College Board of Trustees was declared reconvened at 10:03 p.m.

The resolution tabled earlier was brought back for discussion. The Board discussed their concerns regarding procedures outlined in the naming policy. They would like to amend the procedure to state that Dr. Abrams will present a recommendation for a building name to the Board and the Board will then appoint a committee to further discuss at a meeting outside of the Board session. After Board discussion in regard to the naming policy, formal action took place as follows:

ACTION TAKEN: Mr. Wiseman moved approval of R-2002-22 - Consideration of Approval of Name Change for the Engineering Center. Dr. Kafer seconded the motion, and the motion carried unanimously.

CONSIDERATION OF APPROVAL OF NAME

CHANGE FOR THE ENGINEERING CENTER

R-2002-22

WHEREAS: with the move of the engineering activities to the Kehoe Center and with the renovation of the current Engineering Center to house the future Student Services function, it is necessary to establish a name to better fit its future use, and

WHEREAS: it is most appropriate and fitting to recognize Dr. Kee, not only for his many years of dedicated service to the College in his role as President, but also for his support of the students, faculty and staff of the College, as well as to the citizens of North Central Ohio, and for his continued support of the College since his retirement and higher education in general.

NOW, THEREFORE, BE IT RESOLVED: by the Board of Trustees of North Central State College that the facility now currently referred to as the Engineering Center shall henceforth be known as the AByron E. Kee Hall.@

XI. TIME AND PLACE OF NEXT MEETING

Wednesday, August 28, 2002, at 7:00 p.m. in Room 168 of the Fallerius Technical Education Center.

XII. ADJOURNMENT

The Chairperson called for any additional business requiring Board action.