North Central State College

                                                       Board of Trustees= Meeting

                                                               February 27, 2002

                                                                       Minutes

 

1.                  CALL TO ORDER

 

The Chairman, Mr. Preston, called the meeting to order at 7:04 p.m.

 

2.                  ROLL CALL

 

The Secretary called the roll.

 

Present:            Dr. Ford - arrived after roll call

Mrs. Humphrey

Dr. Kafer

Mr. Kehoe

Mr. Preston

Dr. Ressallat

Mr. Schmid

Mr. Wiseman

 

3.                  INTRODUCTION OF GUESTS

 

Dr. Abrams recognized and welcomed Dr. Mike Williams, President of the Faculty Assembly.  Dr. Abrams then went on to inform the Board that Mr. Kehoe has been awarded the 2002 Outstanding Achievement in Trusteeship award from the Ohio Association of Community.  He also presented Mr. Kehoe with a plaque from the Chamber Annual meeting for the Extraordinary Leadership award.

 

4.                  OHIO BOARD OF REGENTS FUNDING COMMISSION

 

Dr. Abrams stated that the Ohio Board of Regents is beginning to prepare for the 2004 biennium budget.  The Regents has created a Funding Commission to aide them in preparation for the next biennium.  Dr. Mike Williams, who is a member of the Funding Commission group, gave a brief presentation on the Funding Commission=s observations concerning the state=s funding of higher education, where Ohio ranks nationally in regards to funding higher education and some possible solutions being talked about by the members of the commission.

 

5.                  APPROVAL OF MINUTES

 

The Chairman called for questions or comments regarding the minutes of the January 23, 2002, meeting.  Hearing none, the Chairman called for a motion to approve the minutes.  Dr. Kafer moved to approve the January 23, 2002, minutes seconded by Mrs. Humphrey.  The motion carried unanimously.

 

 

6.                  TREASURER=S REPORT

 

Mr. Miller presented the Treasurer=s Report for the period ending January 31, 2002.  Revenues for the month totaled $867, 601.  Expenditures for the month were $1,210,707 leaving a deficit of $343,106.  Mr. Miller commented that the negative figure in the student fee and lab fee line items represents winter quarter student refunds.  Year-to-date revenues are $9,523,387 and year-to-date expenditures are $7,814,310 leaving an excess of $1,709,257.  The StarOhio month end balance is $2,375,571.

 

ACTION TAKEN: Mr. Schmid moved approval of the Treasurer=s Report.  Dr. Ford seconded the motion and the motion carried unanimously.

 

7.                  OLD BUSINESS

 

Dr. Abrams informed the Board that he has looked at the recommendations made by the Facilities Committee and some progress is being made.

 

8.                  NEW BUSINESS

 

A.        Part-Time Agreements - Mr. Collins informed the Board that this is an informational item only that does not require Board action.  The report is a listing of overload assignments, adjunct contracts and Program Directors fees.

 

B.        Dr. Abrams presented Resolution R-2002-06 - Consideration of Approval of Recognition of Meritorious Service Associated with the Occupation of the Advanced Technology Training Center.  Dr. Abrams stated that this is an update of the resolution previously presented to better reflect the Board=s recommendations.

 

CONSIDERATION OF APPROVAL OF RECOGNITION OF

MERITORIOUS SERVICE ASSOCIATED WITH THE

OCCUPATION OF THE ADVANCED TECHNOLOGY

TRAINING CENTER

 

R-2002-06

 

WHEREAS: North Central State College has recently occupied the newly renovated Advanced Technology Training Center (ATTC), and

 

WHEREAS: the preparation for, and relocation of activities now housed in the ATTC required considerable coordination, effort, and time commitment on the part of a number of college employees, and

 

WHEREAS: the site preparation and physical move were carried out in such a fashion as to create little, if any, disruption to ongoing activities, and

 

WHEREAS: involved personnel carried out their duties with a firm dedication and an esprit de corps.

 

NOW, THEREFORE, BE IT RESOLVED: that the Board of Trustees of North Central State College acknowledges the efforts and commitment of those employees involved in the relocation activity to the Advanced Technology Training Center, with particular recognition of the actions of John Harkness, Dean Schaad, Jim Turner, Scott Bendle and Michael Niese, and

 

BE IT FURTHER RESOLVED: that the Board of Trustees believes that all college staff and faculty members involved in the relocation activity have exemplified the true spirit of North Central State College and are an asset, not only to their divisions, but to the entire college community.

 

ACTION TAKEN: Mr. Wiseman moved approval of R-2002-06.  Mr. Schmid seconded the motion, and the motion carried unanimously.

 

C.        Personnel Report

 

Mr. Miller presented Resolution R-2002-07 - Consideration of Approval of Employment of College Personnel.

 

                                           CONSIDERATION OF APPROVAL OF

                                      EMPLOYMENT OF COLLEGE PERSONNEL

                                                                             

                                                                      R-2002-07

 

NEW HIRES

 

BE IT RESOLVED: by the Board of Trustees that the following non-academic professional staff  are hereby awarded an employment agreement at the salary and dates stipulated below:

 

BEGINNING FEBRUARY 4, 2002 AND ENDING JUNE 28, 20002

 

Paul Martin, Certified Business Analyst, Small Business Development Center

SALARY: $13,210.22 prorated from $32,000.00 for a fiscal year

 

BE IT FURTHER RESOLVED: by the Board of Trustees that the following classified staff are hereby awarded the prescribed salary at the beginning dates stipulated below:

 

BEGINNING JANUARY 22, 2002

 

Loretta Jeffrey, Custodian/Main Campus

SALARY: $1,430.00 per month based on 12 months

 

BEGINNING JANUARY 27, 2002

 

James Scherpenisse, Custodian/Main Campus

SALARY: $1,516.66 per month based on 12 months

 

Gary Stevens, Custodian/Main Campus

SALARY: $1,516.66 per month based on 12 months

 

William Bland, Custodian/Advanced Technology Training Center

SALARY: $1,516.66 per month based on 12 months

 

BEGINNING JANUARY 28, 2002

 

Burnard Littleton, Custodian/Main Campus

SALARY: $1,516.66 per month based on 12 months

 

BEGINNING FEBRUARY 15, 2002

 

Michalina Synoracki, PT Administrative Associate/Small Business Development Center

SALARY: $8.50 per hour

 

ACTION TAKEN: Dr. Kafer moved approval of R-2002-07.  Mrs. Humphrey seconded the motion, and the motion carried unanimously.

 

Separations Report - Mr. Miller informed the Board the College received one resignation since the last report.  This is an informational item only and does not require Board action.

 

SEPARATIONS REPORT

 

EFFECTIVE: February 1, 2002

Michelle Harden, Student Services Clerk/Student Records Office

REASON: Michelle accepted another position outside the College.

 

D.        Mr. Miller presented Resolution R-2002-08 - Consideration of Approval of 2001‑2002 Operating Budget Amendment #2.  The projection is based on enrollment increases thus resulting in increased operating revenues.  The amendment to the budget will allow one-half to be allocated to reserves and one-half to go towards fixing the pay decreases and to lift the hiring freeze.

 

CONSIDERATION OF APPROVAL OF 2001-2002

 OPERATING BUDGET AMENDMENT #2

 

R-2002-08

 

WHEREAS: North Central State College has reviewed its 2001-2002 Operating Budget revised revenue and expenditure projections, and

 

WHEREAS: based upon this review, North Central State College needs to amend its 2001-2002 Operating Budget, and

 

WHEREAS: the Board of Trustees of North Central State College has reviewed the income and expense portion of the 2001-2002 Operating Budget Amendment #2, and

 

WHEREAS: the Board of Trustees approves the income and allocation of payroll and non-payroll expenditures of this budget amendment.

 

NOW, THEREFORE, BE IT RESOLVED: by the Board of Trustees that the 2001-2002 Operating Budget Amendment #2 of the College is hereby adopted as presented.

 

ACTION TAKEN: Dr. Ford moved approval of R-2002-08.  Mr. Schmid seconded the motion and the motion carried unanimously.

 

E.         Engineering Renovation Report - Mr. John Harkness gave a brief report on the progress of the Engineering Renovation.  He informed the Board that the bid package is complete.  The first ad is in the paper today and will repeat on the 5th and 12th of March.  A pre-bid meeting is scheduled for March 12 with bidding taking place on March 15.  The Engineering Center is being converted to a One Stop Student Services Center.  Mr. Harkness displayed blue prints of the final product.

 

IX.       BOARD CHAIRMAN=S REPORT

 

Nominating Committee - Mr. Preston informed the Board that Mr. Ross elected not to seek another term as a member of the Board.  Mr. Preston asked Mrs. Humphrey to chair the nominating committee with assistance from Dr. Kafer.

 

Mr. Preston also reminded the Board about the OACC Board Training Workshops.  On March 21 there will be a workshop in Newark and on July 25 one will be held in Port Clinton.

 

X.        PRESIDENT=S REPORT

 

FCC Radio License - Dr. Abrams stated that about a year ago the FCC put out a call for non-profit institutions to apply for a low power FM radio license.  The college submitted an application and we have received notice that we will be granted the radio license.  It will be for a 100-watt radio station, which can reach a five-mile radius, with the call letters WNCG and it will be located at 95.7 FM.  The station brings a potential lab for the Engineering students.  We are beginning to determine the cost of getting the station up and running.  The college has a year for construction purposes and also to decide whether or not to move forward with running the station.

 

Naming Opportunity - At the last meeting the Board approved the policy for naming.  Dr. Abrams presented the Board with a naming recommendation of the Shelby facility for their consideration.

 

Shelby Project Review - The actual cost of the Shelby renovations were less than the amount budgeted.  The difference will be put towards the Engineering Center renovations.  Work will begin this summer on Phase 2, the auditorium area.  Immediately following the completion of that project work will begin on the 2nd and 3rd floors to make ready for occupation by placing sprinklers on those floors.

 

OCR Review - An Auditor from the Department of Education Office of Civil Rights came in to review documents pertaining to Civil Rights.  There were no significant findings.  It was recommended that a couple of items be made more visible to the public.

 

Incentive Grant - The Incentive Grant was devised to attract non-traditional students.  This grant has been in place for a year.  To date, 70 students came here because of the grant, 252 hours were awarded, 1,282 hours were accumulated by students.  The actual cost of the grant to date is $7,395 and $18,000 was budgeted.

 

Governor=s Regional Roundtable - On February 7 regional roundtables took place around the state.  The college hosted one of these roundtables at the Shelby building.  Thirty individuals were invited to attend by the Governor.

 

Other - Dr. Abrams informed the Board that budget development for next year is beginning to be discussed internally.  He asked the Board for comments on where the Board stands on budget priorities.  Dr. Abrams will discuss further with the Board at the next meeting.

 

XI.       EXECUTIVE SESSION

 

Mr. Wiseman called for an Executive Session to discuss a personnel matter.  Upon a motion made by Mr. Wiseman, seconded by Dr. Kafer to adjourn to Executive Session at 8:20 p.m. to discuss a personnel matter, a roll call vote on the motion was approved unanimously.

 

Dr. Ford - Aaye@                                               Mr. Preston - Aaye@

Mrs. Humphrey - Aaye@                                    Dr. Ressallat - Aaye@

Dr. Kafer - Aaye@                                              Mr. Schmid - Aaye@

Mr. Kehoe - Aaye@                                           Mr. Wiseman - Aaye@

 

Upon a motion made by Dr. Kafer, seconded by Dr. Ressallat at 10:10 p.m. to terminate the Executive Session and to reconvene the regular Board meeting, a roll call vote on said motion was approved unanimously.

 

Dr. Ford - Aaye@                                               Mr. Preston - Aaye@

Mrs. Humphrey - Aaye@                                    Dr. Ressallat - Aaye@

Dr. Kafer - Aaye@                                              Mr. Schmid - Aaye@

Mr. Kehoe - Aaye@                                           Mr. Wiseman - Aaye@

 

The regular meeting of the North Central State College Board of Trustees was declared reconvened at 10:10 p.m.

 

Dr. Ford presented Resolution R-2002-09 - Consideration of approval of Board and Administrative Staff Responsibilities and Authority.  The Board wishes to create a subcommittee comprised of Dr. Kafer, Mr. Ross, and Dr. Ressallat to sit down and draw up process and action statements.  This will be completed before the next meeting so that Board members may have time to review the document to discuss at the next Board meeting.

 

CONSIDERATION OF APPROVAL OF BOARD AND ADMINISTRATIVE

STAFF RESPONSIBILITIES AND AUTHORITY

 

R-2002-09

 

 

WHEREAS: The ultimate responsibility and authority of North Central State College is held by the institution=s Board of Trustees, and

 

WHEREAS: the Board of Trustees wishes to create a subcommittee to create process and action statements to balance the responsibilities of the Board members, Board Chairman, and the President of the College.

 

NOW, THEREFORE, BE IT RESOLVED: that a subcommittee has been appointed and will create the aforementioned document and distribute to the rest of the Board members to review prior to the next Board meeting.

 

ACTION TAKEN: Dr. Ford moved approval of Resolution R-2002-09.  Mr. Wiseman seconded the motion and the motion carried unanimously.

 

XII.     TIME AND PLACE OF NEXT MEETING

 

The next meeting of the Board of Trustees is scheduled for Wednesday, March 27, 2002, at 7:00 p.m. in Room 168 of the Fallerius Technical Education Center.

 

XIII.    ADJOURNMENT

 

The Chairperson called for any additional business for Board action.

 

ACTION TAKEN: As there was no further business for Board consideration, a motion was made by Dr. Kafer, seconded by Mrs. Humphrey to adjourn the meeting at 10:15 p.m.  The motion carried unanimously.

 

 

 

 

 

 

 

Respectively submitted:                                     Mr. J. Bradford Preston, Chairman

Lisa A. Kitts, Secretary