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financial aid

Applying for Financial Aid

Financial Aid Frequently Asked Questions

All Financial Aid Recipients Must Be:

Eligibility for most types of financial aid is based on a student's demonstrated need. Even students with no need, however, can receive student loans. The extent of student need is determined through an analysis of the income and assets of the student's family. Most students can qualify for enough aid to pay for all of their tuition expenses. A number of students may receive enough aid to pay for books (Click here to learn how to charge books against excess aid).

The Application Process

When the aid application process is complete, your eligibility for a Federal Pell Grant and Federal student loans will be determined.

Step 1:  Create an FSA I.D.  You use the same I.D. from year to year, you only need to create it once.

Step 2:   Fill out the FAFSA on-line at FAFSA.gov.  A new FAFSA must be submitted each year beginning October 1.  Help is available at 1-800-4-FEDAID (1-800-433-3243). If you need additional help or information, contact the Financial Aid Office at 419-755-4899.

Step 3:   Submit high school/GED documentation. Acceptable documents are a copy of your final high school transcript (showing date of graduation) or GED certificate.  Documentation is required only the first time you apply for aid.  Submit your documentation to the NC State Admissions Office.

Step 4:  Complete verification (if selected).  The FAFSA processor selects about one-third of aid applicants for verification – a procedure for double checking some of the information you entered on your FAFSA.  If you are selected, the financial aid office will contact you to provide directions.  Aid cannot be determined for those selected until verification is complete.

 What year FAFSA am I supposed to file? 

If you plan to attend NCSC in

You will submit this FAFSA

You can submit the FAFSA from

Using income and tax information from

Fall 2018 - Summer 2019


October 1, 2017 – June 30, 2019


Fall 2019 -  Summer 2020


October 1, 2018 – June 30, 2020



Prior-Prior Year (also referred to as PPY) is a term used to describe the ability to process your Free Application for Federal Student Aid (FAFSA) at an earlier time frame.  With the switch to PPY, students and families will be able to:

  • File the FAFSA earlier. The FAFSA is made available January 1 of each calendar year, yet it is uncommon for a family or individual to be prepared to file an income tax return in the month of January. Under the new PPY system, the 2019-2020 FAFSA will be available in October 2018, rather than January 1, 2019, and students can use the PPY’s completed income tax return.
  • More easily submit a FAFSA. The IRS Data Retrieval Tool (DRT), which allows automatic population of a student’s FAFSA with tax return data and decreases the need for additional documentation, can be used by millions more students and families under PPY, since tax data from two-years prior would be readily available upon application.
  • Receive earlier notification of financial aid packages. If students apply for aid earlier, colleges can in turn provide financial aid notifications to students earlier, ensuring that students and families have more time to prepare for college costs. Early notification also means more time for financial aid administrators to counsel students and families. 

Processing Time

Approximately one month is required to process the request for financial aid. The federal student aid processor will mail/email you a Student Aid Report (SAR) explaining your eligibility, our office will also contact you regarding your award or additional information required.


The federal processor selects many financial aid applicants for verification. This is a procedure through which the College is required to check the accuracy of some of the items on your FAFSA. If you are selected, you will need to submit to the College certain financial documents including, but not limited to a tax return transcript from the IRS. The Financial Aid Office will instruct you on exactly what is needed.

Special Circumstances

If your family income drops significantly from what was reported on the FAFSA or if your family incurs large and unusual expenses, contact the Financial Aid Office. It may be possible to have your eligibility for financial aid re-evaluated and based upon your current financial situation. Please contact our office for forms and instructions. This process is lengthy, please be aware this process cannot be completed immediately.


Notice of Federal Student Aid Penalties for Drug Law Violations

A federal or state drug conviction can disqualify a student from federal financial aid programs. Convictions apply if they were for an offense that occurred during a period of enrollment for which the student was receiving Title IV federal financial aid; convictions do not count if the offense did not occur during such a period. A conviction that was reversed, set aside, or removed from the student’s record does not count toward federal financial aid eligibility. In addition, a conviction received when the student was a juvenile does not apply, unless that student was tried as an adult.

The following chart illustrates the period of ineligibility for federal financial aid programs. Please note that eligibility is dependent upon the nature of the conviction and the number of prior offenses.

  Possession of Illegal drugs Sale of Illegal Drugs
1st Offense


1 year from date of conviction

2 years from date of conviction
2nd Offense 2 years from date of conviction Indefinite period
3+ Offenses Indefinite period  

Pursuant to federal law, a conviction for the sale of drugs includes convictions for conspiring to sell drugs. Moreover, those students convicted of both selling and possessing illegal drugs will be subject to ineligibility for the longer period as prescribed under the circumstances.

A student regains eligibility the day after the period of ineligibility ends or when the student successfully completes a qualified drug rehabilitation program. Further drug convictions will make the student ineligible again for federal financial aid programs.

Students denied eligibility for an indefinite period can regain it only after successfully completing a rehabilitation program as described below. Furthermore, eligibility can be regained if a conviction is reversed, set aside, or removed from the student’s record so that fewer than two convictions for the sale or three convictions for the possession of illegal drugs remain on the student’s record. In such cases, the nature and dates of the remaining convictions will determine when the student regains eligibility. It is the student’s responsibility to certify to the College that a qualified drug rehabilitation program has been completed.

  • For purposes of financial aid eligibility, a qualified drug rehabilitation program must include at least two unannounced drug tests and must satisfy at least one of the following requirements:
  • Be qualified to receive funds directly or indirectly from a federal, state, or local government program.
  • Be qualified to receive payment directly or indirectly from a federally or state-licensed insurance company.
  • Be administered or recognized by a federal, state, or local government agency or court.
  • Be administered or recognized by a federally or state-licensed hospital, health clinic, or medical doctor.

For more information regarding illegal drug convictions and financial aid eligibility, please visit the Free Application for Federal Student Aid (FAFSA) website. 

Award Letter

After the financial aid process is complete, an award letter will be mailed/emailed to you showing the estimated amount of aid you will receive each semester if you attend full-time. The actual amount of your aid will be established after you have registered for and attended class. You may also access this information on your MyNC account.

  • Aid may be adjusted throughout the year as additional information, awards, funding, or scholarships are applied.
  • If your aid award does not entirely pay for tuition and expenses, you may decide to apply for additional Federal Direct student loanFederal Work Study or NC State Scholarships. Processing a student loan takes an additional ten business days.
  • You must be seeking to earn a degree or eligible certificate at NC State to receive aid here.  You must also declare a major (the specific academic field you wish to study) to be aid eligible.  Only classes required for your major/degree/eligible certificate count when determining aid eligibility.  If you enroll for courses which are not required for your major, you will have to pay for them out of pocket.    Transient students or those “just taking classes” are not eligible for aid at NC State.
  • It is your responsibility to know what courses are required for your academic program and to know what catalog year determines your course requirements.  Log on to MyNC, and under either Academic Profile or Advising Information select Program Evaluation.  Select your major and hit submit.  The courses required for you to graduate along with the courses you’ve already taken will be displayed.
  • Changes of major, catalog year changes and course requirement substitutions must be made by the Friday of the first week of the semester to be recognized for financial aid purposes for the current semester.
  • Federal aid may be used to pay for up to 30 credit hours of developmental coursework.  If you are required to take more than 30 hours of such classes, you will be required to pay for the hours in excess of 30 out of pocket.  Contact the Success Center if you have questions about developmental courses


Notice - Not all classes begin in the first week of the semester. If you are enrolled in a late start class, your financial aid may be affected. Students are not eligible for aid for a late start class until it begins and official attendance procedures have been completed. If you receive aid for a late start class and drop that class before it starts you may be required to repay the aid you received for the class. Refunds of excess aid for a late start class may be made later than refunds for classes that start at the beginning of the semester.



The "feds" say no aid for non-essential courses.

The U.S. Department of Education is tightening rules for financial aid eligibility.  For courses to count for financial aid purposes, they must now be required for graduation and listed on your degree audit.

Students can no longer take courses just to increase the amount of their financial aid.  The College’s computer system “knows” what courses are required for your major, and will base the amount of your financial aid only on those.  You may be enrolled in nine credit hours, but if a three-credit hour course is not required for your program, the computer will calculate your aid on only six hours.

Changes of major, catalog year changes and course requirement substitutions must be made by the Friday of the first week of the semester to be recognized for financial aid purposes for the current semester.

If you have any questions as to what classes are required for your major, it is imperative that you consult with your faculty advisor,a success coach in the Student Success Center, or an academic liaison.





NCSC  School Code: 005313



Financial Aid Office

Navigation button showing silhouetted head and shoulders of a personFinancial Aid is located in Kee Hall
Room 143
419-755-4899 (Office)
419-755-4729 (Fax)

Fall 2018 Dates

FAFSA Deadline:  07/05/2018

Remaining document deadline:  07/19/2018

Tuition Deadline:  08/07/2018

Last day to submit a course sub/change of major for fall:  08/25/2018

Last day to increase a student loan or request a student loan: 09/07/2018



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